Price
i) Prices effective 01 August 2008. Prices are subject to
change without notice.
ii) In
the case of a price rise for trek, airline or personal
porters, trekkers will be informed by writing. This price
rise will affect all who have not paid their trek/airline
tickets in full.
iii) Price quoted on the Booking Confirmation Letter is held
firm for 14 days from date of letter. A booking made after
this time is subject to new price charges.
Booking
i) Your trek reservation is confirmed on receipt of a
non-refundable deposit of $400 per person, per trek.
Deposit must be received within 14 days of booking or the
reservation will automatically be cancelled. Deposit is
non-transferable and non-refundable.
ii) The balance of payment is due 42 days (6 weeks) prior to
departure.
iii) With payment of deposit, it is Kokoda Spirits
understanding that the client has read and understood the
Booking Terms and Conditions, and has accepted them.
iv) Payment in full is required at time of booking for
reservations made less than 42 days prior to departure from
Australia.
v) Our price is a package
price. Accommodation is on a twin share basis. If you wish
to vary the package then you are liable for any
accommodation, flight, travel, food or other variations not
agreed in writing with Kokoda Spirit. The client
acknowledges that they are aware of the inclusions and not
included items in their package as seen in the Kokoda Spirit
documentation.
vi) With payment of deposit,
it is Kokoda Spirits understanding that the client
understands the hardships, difficulties and potential
dangers of trekking across the Kokoda Track and accepts
those conditions.
vii) With payment of deposit, it is Kokoda Spirits
understanding that the client will undertake a full medical
check up prior to undergoing any exercise or training
program in preparation for trekking the Kokoda Track in PNG.
viii) With payment of deposit, it is Kokoda Spirits
understanding that the client will ensure that they will
commit and implement to a suitable training and fitness
program specific to requirements necessary for trekking the
Kokoda Track in PNG. The client will take all reasonable
avenues to obtain specific training advice regarding the
fitness requirements to successfully complete the trek
across the Kokoda Track in PNG.
ix) With payment of deposit, it is Kokoda Spirits
understanding that the client will ensure all pre trek paper
work including Doctors Clearance Letter, Assumption of Risk,
Trekker Information and Travel Insurance is returned to
Kokoda Spirit four (4) weeks prior to their trek departure
and within the time frame requested by Kokoda Spirit in the
pre trek documentation requests sent to the client.
x) With payment of deposit, it is Kokoda Spirits
understanding that the client understands and acknowledges
the difference in inclusions, services, expectations and
price for the PNG National led treks and the other
Australian guided treks. This understanding includes but is
not limited to the difference in historical briefings,
commemoration services, communication and track briefings.
The client understands that the trek they have booked
including date, direction, PNG National led or Australian
guided is nominated on their confirmation letter.
Price
Inclusions/Exclusions
i) The trek price does
not cover costs and expenses, including the return to your
home, if you leave the trek at your volition, or due to
illness/accident, or as a consequence of official action by
the government of the country visited.
ii) Kokoda Spirit will provide each
person with a list of “what’s included” and “what’s not
included”. It is the responsibility of the trekker to
provide the items on the “what’s not included list”.
iii) It is the trekker’s responsibility
to pay for telephone calls, extra night’s accommodation,
extra meals and personal items whilst in PNG.
Accommodation
i) Accommodation is based on a twin
share room. Accommodation may be upgraded to a single room,
subject to availability, a single price room will be charged
to you.
ii) Due to illness, finishing Kokoda
Trail earlier, or for any other reason you change your
accommodation whilst in PNG, you will be liable to pay for
the extra night(s).
iii) Gateway Hotel Management
requirements are: for accommodation other than the dates
given to the Gateway by Kokoda Spirit will be paid for by
the client at the time of check-in. Kokoda Spirit provides
night before trek starts and the night the trek finishes.
iv) Any extra nights are the
responsibility of the client, and client must pay Gateway
upon check-in.
v) Hotel accommodation can be upgraded
to a different hotel, but will be organised by client.
Kokoda Spirit provides a package price, which includes the 2
night’s accommodation twin share at the Gateway Hotel.
vi) Upon requesting client’s
accommodation at the Gateway Hotel, if the Hotel is full,
Kokoda Spirit will organise for alternative accommodation
arrangements. Clients will be notified of Hotel changes.
vii) Accommodation along the Kokoda
Track can vary from campsite to campsite. There is no
guarantee that Guesthouse accommodation or grassed campsites
will be available. Overnight accommodation is on a non
booking system and a first come first served basis Campsites
are allocated and controlled by the Landowners along the
Kokoda Track not by the trekking company. Kokoda Spirit will
make available to our clients the best accommodation
available at the time.
Fitness & Dr’s
Clearance
i) Trekkers should have a high level of
physical fitness and mobility and should be able to
negotiate uneven surfaces, river crossings, and climb stairs
as the programme requirement.
ii) All treks involve high levels of
physical activity every day over the 9 days trekking.
iii) Trekkers are required to send in a
Doctors Clearance Certificate/Letter no later than four (4)
weeks before departure date. In the case of a Doctors
Clearance Certificate/letter not being provided to Kokoda
Spirit 4 weeks before the departure date, Kokoda Spirit has
the right to refuse a trekker participation in a proposed
trek.
iv) Kokoda Spirit will provide each
trekker with a letter to take to their Doctor to sign and
return to the Kokoda Spirit office.
v) It is the trekker’s responsibility
to consult their doctor for a Doctor Clearance Letter and
vaccination requirements.
vi) Kokoda Spirit Pty Limited reserves
the right to refuse participation or retire any trekker/s
that is deemed to be unfit or unprepared to complete the
journey.
vii) With
payment of deposit, it is Kokoda Spirits understanding that
the client understands the hardships, difficulties and
potential dangers of trekking across the Kokoda Track and
accepts those conditions.
viii) With
payment of deposit, it is Kokoda Spirits understanding that
the client will undertake a full medical check up prior to
undergoing any exercise or training program in preparation
for trekking the Kokoda Track in PNG.
ix) With payment
of deposit, it is Kokoda Spirit understanding that the
client will ensure that they will commit to and implement a
suitable training and fitness program specific to
requirements necessary for trekking the Kokoda Track in PNG.
The client will take all reasonable avenues to obtain
specific training advice regarding the fitness requirements
to successfully complete the trek across the Kokoda Track in
PNG.
x) With payment
of deposit, it is Kokoda Spirits understanding that the
client will ensure all pre trek paper work including Doctors
Clearance Letter, Assumption of Risk, Trekker Information
and Travel Insurance is returned to Kokoda Spirit four (4)
weeks prior to their trek departure and within the time
frame requested by Kokoda Spirit in the pre trek
documentation requests sent to the client.
Passport
You are required
to have a current passport.
Visa
You will require a Visa entry into PNG.
These can be obtained on arrival in Port Moresby. A fee of
100 Kina (approximately $50 AUD) is payable. You can obtain
a Visa in advance of your trip from the PNG High Commission
in Canberra or the PNG Consulate in Brisbane.
Children
i) An adult must accompany children
under the age of 18. Adult supervision is required at all
times.
ii) Adult accompanying child (ren) will
be responsible for any behavior deemed not acceptable by
Kokoda Spirit staff.
iii) If a child (ren) requires a
“Medical/Emergency Evacuation” an adult must accompany the
child (ren).
Damage
i) Kokoda Spirit Pty Limited accepts no
responsibility for any damage caused by clients whilst on
the Kokoda Trail, whilst at the Gateway Hotel, transfer
transportation etc.
ii) Any trekker/s that has caused
damage will be required to pay for damage, and Kokoda Spirit
staff will assess this.
Retiring from
the Trek
i) Early departure from the trek
including evacuation (i.e. less than the days specified)
will incur the cost of extra staff, transportation,
administration costs including phone calls and all other
expenses incurred in returning you back to Port Moresby.
ii) The client is responsible for
organising accommodation and must pay the Hotel directly for
their stay. The trekker will be responsible for these extra
costs.
iii) If you
require or request a helicopter lift out you will be liable
for these costs. Kokoda Spirit will invoice you for these
extra costs. It is your responsibility to organise payment
claims through your Travel Insurance Company.
Helicopter
Airlift Out
i) In the event of an emergency whilst
on the Kokoda Trail, Kokoda Spirit staff will assess the
situation and they will act accordingly.
ii) If a helicopter is needed Kokoda
Spirit will contact your “Next of Kin”, as stated in your
Trekker Information forms, the Travel Insurance Company and
implement the evacuation.
iii) All costs relating to a
“Medical/Emergency Evacuation” will be charged to the
Trekker including and not limited to administration costs,
phone calls, staff wages assisting in the evacuation etc.
iii) If a child (ren) requires a
“Medical/Emergency Evacuation” an adult must accompany the
child (ren).
iv) Accommodation required due to the
evacuation is the responsibility of the client and must be
paid directly to the Hotel.
Trekking Gear
i) Kokoda Spirit will provide each
trekker with a “trekking gear list” as a recommendation on
what to take while trekking. This “trekking gear list” is
only a recommendation.
ii) In the case of excess baggage on
international or an internal flight in PNG or Australia, the
trekker is liable to pay for this excess baggage.
Hire
Gear
i) Kokoda Spirit hires gear to their
trekkers for the purpose of the Kokoda Trail only.
ii) If a trekker is hiring gear from
Kokoda Spirit, it is a requirement to fill out a Hire Gear
Terms and Conditions form. Our staff in Port Moresby will
provide this form.
iii) Any damages as per the agreement
will be at the trekker’s expense.
Travel and
Health Insurance
i) It is mandatory for each trekker to
have a suitable personal travel insurance policy prior to
your departure from Australia.
ii) The policy must cover the
unforeseen cancellation of your trip, the loss of personal
items, the cost of emergency evacuation by air from any
point along the Kokoda Trail to Port Moresby or Australia if
necessary and medical/hospital treatment within Papua New
Guinea and/or Australia.
iii) Kokoda Spirit requires all details
of your Travel Insurance no later than four (4) weeks before
departure. Details will include your full name, policy
number, dates of travel, destinations, the Travel Insurance
Company’s 24 hour emergency phone number, etc.
iv) Kokoda Spirit has the right to
refuse to organise the medical evacuation if the client has
not provided their insurance details before their trek
departure. In this instance, the Next of Kin will need to
organise for the medical evacuation.
iii) All baggage and personal effects
are at all times and in all circumstances at the risk of the
client. Baggage insurance is recommended.
iv) Kokoda Spirit is not responsible
for the loss or late arrival of any baggage.
v) Clients acknowledge that their
trekking equipment, personal items, medical and other gear
is essential for their trek across the Kokoda Track and will
pack in their cabin luggage the essential items such as
boots medications etc essential to them. This is subject to
aircraft rules and laws.
vi) Clients acknowledge that they are
responsible for all costs associated with joining the trek
at a later date due to their late arrival to the trek or
late arrival of baggage.
Tour Variations
i) Application
for any refunds due to any of these unforeseen circumstances
must be made in writing.
ii) Any claim must be limited to the
cost of the service. Kokoda Spirit does not accept
liability for any additional costs for airline or
transportation delays.
iii) In the event of any legal action
against Kokoda Spirit the client/travel agent agrees where
and/or accepting travel document that such action will take
place under the terms of the laws of the independent nation
of Papua New Guinea.
iv) PNG has been referred to as “the
land of the unexpected’. It is a developing nation and as
such we cannot accept responsibility for accident, loss
injury, disappointment, and delay in irregularity in flight,
accommodation, transportation and other services provided on
your trip.
v) Maximum numbers will change for our
Anzac Day Treks; this will be a management decision.
vi) Trek Masters and Australian Guides
nominated for certain treks can vary due to changing
schedules, sickness injury or other unforeseen
circumstances. Kokoda Spirit will allocate the best
available Trek Master or Australian Guide for this trek.
Trek Itinerary
Variations
Kokoda Spirit reserves the right to
vary the trek itinerary/schedule in the event of unforeseen
circumstances.
Cancellations
Notices and Charges
i) Cancellation of confirmed bookings
is to be in writing.
ii) The following cancellation fees
will be applied per person for treks paid in full:
Between 31 & 60
days – 50% of the total booking cost.
Between 30 days or less – 100% of the
total booking cost
For this reason
Kokoda Spirit strongly recommends that your travel insurance
policy includes cover for cancellation charges in the event
of cancellation due to illness or other circumstances. This
may result in a delay in processing any refund due as we
await advice of cancellation charges by airlines, hotels and
ground operators.
iii) Deposit is non refundable and non
transferable.
Price/Trek
Variations
i) The trek price is subject to change
at any time due to currency fluctuations, or Australia/PNG
airport tax departure variations and other charges.
ii) Clients are responsible for any
price rises due to charter plane cost increases,
accommodation increases or costs in Porters or other related
costs.
ii) A minimum of six (6) trekkers is
required for a trek to go ahead, unless agreement for less
numbers has been negotiated with Kokoda Spirit in writing.
iii) You will be notified of trek price
change in writing.
Group
Discounts and Group Sizes
i) A minimum of ten (10) or more
trekkers in one group booking on a local PNG led trek,
qualifies for a group discount.
ii) Group discount is subject to
availability and date of trek.
iii) When all parties accept a group
discount, price will remain firm, subject to our other
Price/Trek variations terms and conditions.
iv) When the numbers go lower than ten
(10) trekkers in one particular group the full price will be
charged.
v) Group discounts DO NOT apply for
Anzac treks or Australian led treks.
vi) For a local PNG led trek the
maximum number of trekkers per group is 16, this excludes
the Anzac Treks, excludes personal porters and excludes
Kokoda Spirit staff.
vii) For an Australian led trek the
maximum number of trekkers per group is 25, this excludes
the Anzac Treks, excludes personal porters and excludes
Kokoda Spirit staff.
viii) The maximum number of trekkers
may vary with private groups and is negotiable with Kokoda
Spirit.
ix) Kokoda Spirit reserves the right to
have more than one trek going out at the same time, same
date and going in the same direction on the same itinerary.
Personal
Porter
i) If you choose to have a personal
porter, Kokoda Spirit must be informed six (6) weeks prior
to your trek starting date.
ii) A personal porter is an extra cost
on top of Kokoda Spirit trek price. The cost of a personal
porter is $600 and it is non-negotiable.
iii) Payment for a personal porter must
be sent to the Kokoda Spirit office six (6) weeks prior to
departure date.
iv) In the event that a trekker
requires a personal porter once he/she has arrived in PNG or
at any stage throughout the trek, the trekker will be
charged an extra 20% on top of the $600 quoted price, now
totaling $720 (as this is an inconvenience).
v) An invoice will be sent and must be
paid within 7 days of finishing your trek.
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